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Privacy and Cookie Policy for Peoplement P/S

Introduction

At Peoplement, trust and confidentiality are the foundation of our business. Whether you are a candidate, a client, or a visitor to our website, we are committed to protecting your personal data.

This Privacy and Cookie Policy explains how we collect, use, and protect your personal data in accordance with the EU General Data Protection Regulation (GDPR) and the Danish Data Protection Act.

  1. Information We Collect and Purpose

As an Executive Search and recruitment firm, we process personal data to connect the right candidates with the right companies. The data we collect depends on your relationship with us:

For Candidates:

  • What we collect: CVs, cover letters, contact details, educational background, professional experience, references, and results from personality assessments (e.g., Facet5, TT38).
  • Purpose: To evaluate your qualifications for specific executive or specialist positions, facilitate the recruitment process, and communicate with you regarding potential career opportunities.

For Clients and Business Partners:

  • What we collect: Names, titles, company email addresses, phone numbers, and organizational information.
  • Purpose: To manage our business relationship, execute search assignments, and communicate efficiently.

For Website Visitors:

  • What we collect: IP addresses, browser types, geographic location, and browsing behavior on our site.
  • Purpose: To ensure the website functions optimally and to analyze anonymous traffic data to improve user experience. We do not collect data for third-party advertising.
  1. Disclosure and Sharing of Data

We treat your personal data with the utmost confidentiality.

  • Candidates: Your CV, profile, or assessment results will never be shared with a potential employer or any other third party without your explicit and prior consent.
  • Data Processors: We utilize trusted third-party service providers (such as secure IT hosting, CRM systems, and certified testing platforms) to process data on our behalf. These partners are strictly bound by data processing agreements and may not use your data for their own purposes. We only use data processors located within the EU or in countries that guarantee sufficient data protection.
  1. Data Retention

We only retain your personal data for as long as it is necessary for the purposes outlined above:

  • Active Recruitment Processes: Data is kept throughout the duration of the recruitment process.
  • Candidate Database: If you submit an unsolicited application or agree to be part of our talent network, we typically store your data for 6 months. Before this period expires, we may contact you to request consent for continued storage.
  • Assessments: Personality profiles and assessment reports are deleted in accordance with our specific consent agreements, typically shortly after a recruitment process has concluded.
  1. Security

We have implemented strict technical and organizational security measures to protect your personal data against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access. Only authorized Peoplement personnel with a legitimate business need have access to your sensitive data.

  1. Cookies

Our website uses cookies. A cookie is a small text file stored locally on your device to recognize it, remember your preferences, and perform basic traffic tracking.

  • Our cookies do not contain malicious code or viruses.
  • We use cookies solely for core website functionality and internal analytics, not for targeted external advertising.
  • You can easily delete or block cookies through your browser settings. However, doing so may affect the optimal functionality of the website.
  1. Your Rights

Under the GDPR, you hold specific rights regarding your personal data:

  • Right to Access: You can request a copy of the personal data we hold about you.
  • Right to Rectification: You can ask us to correct inaccurate or incomplete data.
  • Right to Erasure (Right to be forgotten): You can request that we delete your personal data at any time.
  • Right to Withdraw Consent: If our processing is based on your consent, you can withdraw it at any time.
  1. Contact and Complaints

If you wish to exercise any of your rights, update your CV, or if you have questions regarding this policy, please contact us at:

Email: [Indsæt jeres GDPR/kontakt e-mail her, f.eks. gdpr@peoplement.dk]

If you wish to lodge a complaint about our processing of your personal data, you have the right to contact the Danish Data Protection Agency (Datatilsynet) via www.datatilsynet.dk.

Publisher and Data Controller: This website is owned and operated by: Peoplement P/S Strandvejen 100 2900 Hellerup Denmark